2019 State Management Committee Nominations and Notices of motion for the AGM to be held 19 January 2019

Nominations are now open for positions on the TEERA SMC. Nominations must be in the hands of the Secretary by 5 p.m. on Monday 3rd December. If there are more nominations than positions available, a ballot will be necessary. In line with an outcome of last year’s AGM, the ballot will be conducted in a manner, or manners, enabling remote voting. This will take time to organise so the 3rd December deadline cannot be stretched.

The Nomination/Notice of Motion form is available here.

The Nomination Form requires the names and membership numbers of the proposer, seconder and nominee, together with the nominee’s signature.

The Notice of Motion needs the names and membership numbers of the proposer and seconder.

Did you know?

TEERA has a first aid kit, including an AED - Automated External Defibrillator, which goes to each ride.

LOG BOOKS - THINK AND ACT - a request from the Registrar

Please plan ahead and get your Logbook related applications in early. There seems to be a small number of members who regularly leave things until the last minute, needing special arrangements to be made to get the documents back in time for a ride.

In future, books, stickers etc. will normally only be sent out by post.

The latest posting to be in time for the Tom Quilty will be Wednesday 26th September. So, the latest that applications can be in the hands of the Registrar is Tuesday 25th September.

There's probably people who may need to substitute a horse which might not have been registered this year, or the log book is full or nearly full. This may be an issue as the Quilty uses two pages.

Having another go.

Last month the TEERA SMC tried to bring on board some more resources to move TEERA in the direction voiced by a small number of members. So far, very little has been achieved. Only one member has put up her hand. That could be because most members are happy for things to continue as they are or because we didn’t shout loud enough. So, here’s a second shout.

The information hasn’t changed. It was published here about a month ago. The bones of it is that we wish to set up some sub-committees to move things forward, in the direction some have said we should be going and the SMC agrees it would be good to go. To do so needs ideas and work. Your elected SMC is fully engaged, to different levels depending on personal circumstances, keeping your business on the rails. We understand that other members are giving all the time they have for endurance riding, by making rides happen for others to enjoy.

There must be others who could spare some time to help in moving Tasmanian endurance riding in the right direction. We need to hear from members interested in finding the best track and coming up with a way along it, especially looking at:

1. Development of a TEERA Mission Statement and
1 and 5 year goals
2. Annual Dinner
3. Awards
4. Youth Development Program
5. TEERA teams
6. Storage, maintenance and transport of ride equipment

Your TEERA Secretary (along with lots of other jobs), Pat Hodgetts is waiting to hear from you, saying you are available and which of the above is of interest. Time is running short for some of these issues.

Whilst we’re at it, we also asked that those with either a first aid ticket or a chain saw licence let the web master know. That’s so ride organisers will know they have resources available if needed. The response so far has been only from SMC members.

Contact details for Secretary and Webmaster are available on the Contacts page..

I look forward to hearing of your interest.

Wendy Rand
TEERA President

First-aid and Chainsaws

To assist ride organisers in meeting risk management requirements, TEERA would like to generate and maintain lists of members holding either a

  • current first-aid certificate - Provide first aid (HLTAID003), previously known as Senior or Level 2, or higher

or a

  • chainsaw operators certificate - AHCMOM213 Operate and maintain chainsaws, or equivalent.

If you have either of these qualifications and would like it made known to ride organisers, please email web@teera.asn.au with details including, in the case of first-aid, the expiry date of your certificate.

Thanks

Outcomes of Financial Matters and Strategic Planning Meeting Held at ETC Elizabeth Town 23 June 2018

1     Meeting

This meeting, open to all clubs and members, was attended by SMC members and seven others – Graham Bucknell, Greg Johnson, Tracy Nutting, Shayne Williams, Andrew Miles, Seline Lee, and Laurie Nicolle.  Three written submissions were also received; from Tara Nicklason, Mark Dunn and Pam Shadbolt.

A range of matters, suggestions and ideas were discussed. Some were rejected by the meeting for various reasons. Others were promoted for further considerations and others modified to be worthy of consideration.

2     Follow Up

At the following SMC meeting, held 11 July, all matters were again reviewed, taking into account

  • the views expressed at the ETC meeting
  • practicality
  • cost and affordability
  • availability of the necessary resources, both financial and human
  • the objectives of the exercise, which were to

1.      Reduce the cost of membership;

2.      Reduce the cost of running and thus entering rides;

3.      Reduce the work associated with running a ride;

4.      Improve the sense of member representation.

An early issue identified was that expectations of the SMC's capability were not realistic, in that additional work on top of that already involved is not possible.  As a whole, the committee is fully, if not over extended already.  Individually, the work loads , capabilities and time available vary greatly. In some cases, the work load of combined SMC and other endurance related tasks is not sustainable.  The effect of this will be felt at the end of the year when five SMC members will be at the end of their two year term and may choose, or have chosen, not to renominate.

To recognise this situation, but to have a way ahead, it was decided that positions on several sub-committees will be offered.  These sub-committees will develop and recommend the way ahead, including how the objectives will be achieved, plus identifying and gaining the agreement of the necessary and competent resources.  The work of some needs to start in the very near future to meet time constraints.

 3     Sub-committees

Volunteers are sought for the following sub-committees and should be notified to the Secretary;

1.       Development of a TEERA Mission Statement and 1 and 5 year goals

2.       Annual Dinner

3.       Awards

4.       Youth Development program

5.       TEERA teams (information will be provided separately).

4     Objectives

Re. Objective 1 – Reduce the cost of membership, it was decided that the TEERA take of membership charges should not be reduced if member services were to be maintained.

Re. Objective 2Reduce the cost of running and thus entering rides

a)      From 2019 the payment of ride insurances by TEERA would be extended to cover all rides, from currently covering a club’s second and subsequent rides each year.  This will be an interim measure and its life depend on available funds.

b)      Provision of a ‘gazebo’ to each club – need to know how universal is the need, size, walls etc. before further consideration.

c)       Toilets and lighting – TEERA provision not practical due to maintenance and transport requirements. Hiring best organised and cost negotiated by clubs.

d)      Vet payments – best arranged and negotiated by clubs.

e)      “Special’ rides, e.g. themed rides or promotional/training rides.  Very likely that TEERA would financially support such initiatives undertaken by clubs, given proposals in writing.

f)       Clubs seeking financial support to meet unexpected shortfalls associated with low entry numbers can approach TEERA for assistance.

Re.Objective 3 – Reduce the work associated with running a ride – the subject of much discussion, some of which is ongoing.  The work associated with organising a ride has increased significantly, including due to greater risk management requirements,  land owner demands and biosecurity needs. The introduction of more technology has changed the nature of some of the work, narrowing the pool of volunteers.

a)      Resolved to provide each club with a set of scales and a clock to avoid having to move from ride to ride.  Level of cost assistance to be reviewed when quotes available.

b)      Trailer to store and transport ride equipment, with potential to equip and use as a ride ‘office’.  Much debate on the pros and cons of this proposal, mainly due to the concern about having to arrange for the trailer to be transported between ride sites and/or its ‘home base’.  Needs to be considered with the ongoing storage and maintenance of ride equipment, which will need to change before the end of the year recognising  the change of SMC members and associated circumstances.  This is likely to be a significant cost which needs to be resolved before committing to other expenses.

Objective 4 - Improve the sense of member representation.

Video conferencing for meetings. The small number of current SMC members who may have the knowledge to organise facilities are fully engaged at meetings. It would require additional resources.  Basic telephone conferencing is available and can be arranged, given notice of intention to ‘attend’ a meeting, via the Secretary.  If the need arises with the election of a geographically separated SMC, that SMC can organise remote conferencing.

Meetings at e.g. Campbell Town.  Little support for this proposal due to past experience when group transport arranged from the North West, with considerably greater time involved, then there being minimal attendance from elsewhere.  May change with SMC changes.

Electronic/postal voting – a commitment has been made to do this in one or more forms.  A number of issues need to be considered.

a)      A ballot is only necessary if there are more nominations than positions to fill.  The Rules require that nominations to be made 30 days in advance. This is commonly extended due the lack of nominations.  This extension could not be the case, given the set up time for remote voting, whichever method is used.

b)      There is a small but vocal minority wanting postal voting. This is a costly and resource heavy alternative which will be made available on an individual basis on prior request.

c)       The current concerns regarding the role of the SMC, and pressure directed at individual members, may determine that SMC members have a broader skill set and meet greater demands.  This may make it more difficult to fill positions appropriately.

5     Other items for attention

  • Ride calendar – three weeks between rides where possible.  Some ride venues have restricted availability which may determine occasional ‘out of sync’ scheduling.
  • Availability of AED (Automatic External Defibrillator) at rides - Purchased and available.
  • Availability of first-aiders and chainsaw operators – list of qualified people to be established and maintained.  Webmaster to organise list.
  • Mentoring program for new riders – felt that the club running a ride was usually short of resources so mentoring needs to be external. Volunteers to be sought and, if suitable, included on a list contactable by clubs.  Volunteers to contact the TEERA Secretary.
  • Inclusion of a volunteer availability section on membership form – when this was the case, only two people completed the section.

Good Form and Bad Form

Like the rest of the world, TEERA forms don't stand still.  PLEASE DON'T USE OLD FORMS. They make life difficult.  There is one source for current forms - this TEERA web site, from the FORMS page.  Most, if not all, AERA forms can also be obtained from links on the same page.

If you have stocks of forms, please check they are current by comparing with the equivalent one on this site. If not the same, use them for scrap or note paper and download a current form.

Many thanks

One of your paper pushing servants.

OPEN MEETING FOR  TEERA  MEMBERS AND CLUBS

Sat 23rd June , 2018 at ETC from 11am to 1pm

 

SUBJECT: Financial matters and Strategic Planning

 

Remember the successful breakfast meeting we held at Gowrie Park a couple of years ago.

Your SMC now feel it is time to have another session where all members and Clubs can have an open discussion as to how best the SMC can support members and Clubs with financial and any other matters.

Topics for discussion include--

1. The rising cost of Public Liability and Personal Accident insurance for Teera, Clubs and members are high on the concerned list and AERA are continually negotiating with insurance companies for our best outcome. To offset these costs some fees are now charged by event rather than once per year ie user pay.

2. Where do your membership fees go???

3. What benefits do you get for your membership payments???  Can these be reduced???

4. How much does Teera subsidise riders or Clubs at the moment?

5. How best to utilise Teera accumulated funds??? Suggestions of porta-loos, ride trailer

6.  Annual awards--- What do members want and how much to spend??

7.  On-line /Direct banking. Teera have progressed with this and Roger has done a great job to get it up and running. Open for questions etc

 

Please advise Teera Secretary of other matters you would like discussed so an agenda can produced prior to the meeting.

 

Pat Hodgetts,  pat.hodgetts@gmail.com

 

Electronic Timing Equipment Training

President Wendy Rand has given notice of training in the use of the new electronic timing equipment.

"There will be a practice day for the electric timming at Tony Perry's place at Sassafras on the Saturday 24th March. Any body interested in learning how to use this equipment are welcome to come along.More the merrier😊
Would be great to see some of the younger members c ome along and learn how to set up and use this equipment. Any enquiries please feel free to contact me😊 10 am start

Wendy Rand
President
TEERA"

Tony's address is 7648 Bass Highway. Entry approx. 100 metres the Deloraine side of Smith and Others Rd.

2017 TEERA Points & Distance Awards

Heavyweight

Rebel Impact - 484km Heavyweight Distance Horse - Winner

Free Spirit Czar - 404km Heavyweight Distance Horse - Runner Up

Craig Wilson - 484km Heavyweight Distance Rider - Winner

Robbie Walsh - 404km Heavyweight Distance Rider - Runner Up

Free Spirit Czar - 29 points Heavyweight Points Horse - Winner

Rebel Impact - 28 points Heavyweight Points Horse - Runner Up

Robbie Walsh - 29 points Heavyweight Points Rider - Winner

Rebel Impact - 28 points Heavyweight Points Rider - Runner Up

Middleweight

Cruise GT - 659km Middleweight Distance Horse - Winner

Wongawol Legend - 644 km Middleweight Distance Horse - Runner Up

Kaye Mitchell - 1040km Middleweight Distance Rider - Winner

Debbie Grull - 884km Middleweight Distance Rider - Runner Up

Wongawol Legend - 52.5km Middleweight Points Horse - Winner

Beer Street Willis - 38.5km Middleweight Points Horse - Runner Up

Tara Nicklason - 65 points Middleweight Points Rider - Winner

Kaye Mitchell - 64 points Middleweight Points Rider - Runner Up

Lightweight

Beaucheval Akhiran - 800km Lightweight Distance Horse - Winner

Razorback Silver Wings - 484km Lightweight Distance Horse - Runner Up

Angela Hawks - 1200km Lightweight Distance Rider - Winner

Trish Smith - 800km Lightweight Distance Rider - Runner Up

Beaucheval Akhiran - 44.5 points Lightweight Points Horse - Winner

Razorback Silver Wings - 41 points Lightweight Points Horse - Runner Up

Angela Hawks - 67.5km Lightweight Points Rider - Winner

Shannon Hill - 48.25km Lightweight Points Rider - Runner Up

Junior

Rocky - 644km Junior Distance Horse - Winner

Zane - 640km Junior Distance Horse - Runner Up

Kirstie Lockhart - 1044km Junior Distance Rider - Winner

Jaz Hutchins - 884km Junior Distance Rider - Runner Up

Zane - 52 points Junior Points Horse - Winner

Rocky - 41.75 points Junior Points Horse - Runner Up

Kirstie Lockhart - 80 points Junior Distance Points - Winner

Jaz Hutchins - 57.5 points Junior Distance Points - Runner Up

100% Completion

Tara Nicklason - Wongawol Legend 100% Completion - 644km

Kaye Mitchell - Beer Street Willis 100% Completion - 560km

Kirstie Lockhart - Zane 100% Completion - 640km

Notes from TEERA AGM & SMC meetings 3 Feb 2018

  1. Election of  5 members for 2 year term of SMC. Successful candidates are Tania Jago, Jill Hawks, Kellie Woodhouse, Roger Nichols, Raelene Smith
  2. SMC members on second term are Wendy Rand, Pat Lamprey, Pat Hodgetts, Greg Henry, Diana Carrol.
  3. Office Bearers for 2018;
    President : Wendy Rand
    Vice/Pres : Raelene Smith
    Treasurer: Roger Nichols
    Secretary : Pat Hodgetts
    Minute Sec: Jill Hawks
    Log Books : Jill Hawks
    Membership: Pat Lamprey
    AERA Reps :  Pat Hodgetts and Jill Hawks
    Insurance :  Greg Henry
    Registrar in Training: Diana Carrol
    Horse Welfare: Pat Hodgetts
    Publicity: Tania Jago, Kellie Woodhouse
  1. Motion 1 amended to read “ Every club be encouraged to nominate a SMC representative to sit on the committee each year “  Motion passed
  2. Motion 2 . Amended to read “That TEERA explore the possibility of utilizing electronic voting system that enables members to vote at annual SMC elections” Motion passed.
  3. Motions 3 and 4 . Passed
  4. 160km Qualifying rides for 2018 - SMC would like to know  before 17th March how many Tas riders still need to qualify for TQ18.  At the moment there is only one Tasmanian 160km ride (in June) prior to the Quilty  If sufficient numbers we will require  a club willing to host an additional event .This will not be at the Easter Marathon.
  5. State Championships - Scheduled to be held at Sassafras in June.  As an alternative the SMC ask for expression of interest from any club willing to host this event after the Quilty.
  6. Electronic Banking and Direct Debit - Soon to be an option.
  7. Training day for Electronic Timing System - Interested persons are invited to attend a set up and operation session at Sassafras early March. Date to be advised.
  8. New Rules for 2018 -These are on the website
  9. Early Warning points for 40km horses and riders - These are included in rules for 2018.
  10. Biosecurity and Temperature Logs - Needs to be consistency across all rides regarding protocols for collection of paperwork. Separate article.
  11. Club incorporation - Reminder to ensure annual fees are paid to Dept of Justice, Consumer Affairs and Fair Trading or you risk being de-registered as an incorporated Club.
  12. Day membership for 20km Riders - In line with other States it is now a requirement that all 20km riders take out Day membership if not already a full TEERA member.

TPR Course

TEERA members are invited to attend a TPR (temperature, pulse and respiration) course on Sunday 18th February 2018 at 10:00am. Endurance vet, Debbie Grull, will present the course, which will take around 2 hours. Morning tea provided.

Flyer