Notice of T.E.E.R.A. Inc. Special General Meeting

A Special General Meeting of the Tasmanian Equine Endurance Riders Association Inc. will be held at the Jill Sheehan ride base, Lamprey’s property, Smith and Others Road, Sassafras on Saturday 8th June 2019 at 6.00 p.m.

The purpose of the meeting is to consider changes to four of the Rules of the Association. The changes formalise arrangements put in place resulting from resolutions of earlier Annual General Meetings and changes in practices consistent with today’s social and commercial environment. The changes are to:

  • Rule 8 - Banking and Finance - to provide for an electronic banking option, for multiple bank accounts and recognizing the role of the Registrars.

  • Rule 13 - Notices of General Meetings - to include widely accepted means of communication and allocate the notification duty to the Secretary rather than the Public Officer.

  • Rule 23 - Election of Numbers of Committee – to  more clearly provide for a pre AGM ballot when the number of nominations exceeds the vacancies to be filled.

  • Rule 25 - Committee Meetings – to enable a convenient and cost-effective means of geographically widespread representation on the Committee.

Full details, including reasons for change and the specific changes, are available for reading and download here.

The changes should not be considered in isolation but in the context of the Rules as a whole. The Rules are here. A link to a .pdf version is available from that page.

The proposed changes are supported and recommended by your State Management Committee.

Roger Nichols - Public Officer

2020 RIDE NOMINATIONS

We’ve had queries about the allocation of dates for 2020 rides. The process is intended to be as fair as possible and, hopefully, end up with a ride program that suits the ROCs who do the enormous amount of work putting on rides.

FIrstly, look at the nominations already in. They are recorded here.

Try to choose a date not already asked for and at least two weeks separated from others. If you cannot, contact the conflicting ROC and try to come to some mutually acceptable program, being mindful of other nominations. If that is not possible, the SMC will have to decide. The date of the nomination will be a factor considered.

NOMINATIONS FOR 2020 MUST BE IN BY 31st AUGUST 2019.

Forms available here

Soon after this, the 2020 program will be announced so ROCs can lock in their arrangements. Any late nominations will have to be fitted into the program where a space is available, again with at least two weeks between rides.

SMC Vacancy Filled

Soon after the AGM, Debbie Grull gave notice that she was unable to take up her position on the SMC. A decision was made, under Rule 21.7, to offer the position to the next person on the pre-AGM ballot. The Returning Officer provided the information - Trent Huxtable. Trent has accepted the appointment and attended the meeting held on 13 March. Trent brings much knowledge with him and it’s hoped that he will take up a suitable role with specific responsibilities.

21.7    If a casual vacancy occurs in the office of ordinary committee member, the committee may appoint a member of the Association to fill the vacancy until the conclusion of the annual general meeting next following the date of the appointment.

Reduced Day Membership fee for Juniors

As from 18 March 2019, the Day Membership fee for Juniors will be reduced to $15.

This brings the Adult to Junior Day membership fee ratio to about the same as for Full Membership.

The purpose of the reduction is to make that first step into endurance $20 easier.

———— TEERA SMC - working to get more bums on saddles.

AERA Annual General Meeting

 NOTICE OF ANNUAL GENERAL MEETING

 The Annual General Meeting of Australian Endurance Riders Association Incorporated will be held on Saturday 16th of March 2019 at 8.30 am at Quality Hotel Melbourne Airport, 265 Mickleham Road, Tullamarine,  Melbourne in the state of Victoria.

Business:

 1.            To confirm the minutes of the last preceding annual general meeting.

2.            To receive and consider the Management Committee’s report and the Financial Statements for the year ended 31 December 2018.

 3.            To appoint ordinary members of the Committee.

 4.            To elect office bearers of the Association.

 5.            To receive and accept nominations of honorary members.

6.            To appoint a public officer, honorary veterinarian and legal advisers as deemed relevant.

 7.            To appoint an auditor.

 8.            To transact any other business that may be brought forward in conformity with the rules of the Association.

 Please notify the Secretary if it is your intention to attend the meeting.

 By order of Management Committee

Kim Moir

Secretary

23 February 2019

 

2019 TEERA SMC

Full details on the new SMC will be published over the next few days. There’s much to do to bring the newbies ‘on line’. Of immediate importance, especially given the start of a membership year and rides starting in February, are arrangements for membership renewals and log books etc.

Memberships - Pat Lamprey will be taking a well deserved rest when Tara Nicklason takes over the reins once the necessary arrangements are in place. Pat has graciously offered to keep things moving until we’re sorted. So, for now, continue as before.

Logbooks - Jill Hawks will continue to look after this portfolio until the path is in place for Raelene Smith to take over. Jill will have her hands full in her new role as Secretary immediately but will guide Raelene until she is ready to take over.

More follows soon.

Planned Introduction to Endurance Day

When - 9.00 a.m. 23 February 2019

Where - Pat & Dicky Lamprey’s property, Smith & Others Road, Sassafras

Organiser and Contact - Rebecca Ainslie - 0428 286 699 (Please contact Rebecca if there’s other topics you’d like to know more on. Hang back if you have queries on arrangements. A bit more to do on these yet.)

What is to be covered

  • Type of horse and correct age

  • Training - when to start - how much - how consistent

  • What tack is appropriate

  • Saddle fitting, different saddles for demo... some relaxation techniques.

  • rugging horse and rider

  • Feeding... pre, during and post..... banned substances

  • Hoofcare, shoes or barefoot?

  • What to pack

  • Getting to camp horse declaration forms

  • Setting up appropriate yards and camp

  • Pre entry

  • Vet process

  • Pre ride briefing

  • Starting the ride

  • Etiquette during the ride

  • Across the finish

  • Strapping process

  • Vetting process post ride

  • Vetting horse possibly most common complications

  • What to have in basic first aid kit

  • Costs

  • Entry fee

  • Membership

  • Insurance

  • TEERA and AERA website info

TEERA State Management Committee (SMC) Election

At the Annual General Meeting, to be held at 4.00 p.m.on 19 January 2019, the membership of the new SMC will be decided. It was agreed at the 2018 AGM that a system would be put in place to enable TEERA members not at the AGM to vote for SMC members, when a vote was necessary i.e. when there were more nominees than positions available.
The term of five of the current SMC members will end. Eight nominations were received by the closing date. They were:

  • Blaine Astell

  • Greg Cowan

  • Mark Dunn

  • Debbie Grull

  • Trent Huxtable

  • Melissa Kelly

  • Pat Lamprey

  • Tara Nicklason

Voting is available to members by emailing, or mailing, the names of FIVE of the nominees to the Database Registrar - Pam Shadbolt -

by email to phags@bigpond.com

or by post to 44 Merseylea Road, Merseylea 7305

The order of names is immaterial but there must be five.

Votes must arrive no later than 11 January 2019 and include the voter’s TEERA membership number..

PLEASE NOTE - THIS IS THE ONLY FORM OF VOTING AVAILABLE. THERE WILL BE A MOTION PUT AT THE AGM TO ADOPT THE RESULTS OF THE BALLOT AS THE ELECTION OF THE COMMITTEE MEMBERS.

THIS NOTICE, PLUS A SIMILAR ONE ON THE TEERA FACEBOOK PAGE, IS THE ONLY NOTICE TO BE GIVEN. IF YOU KNOW A MEMBER WHO DOES NOT ROUTINELY VISIT EITHER OF THESE SITES, PLEASE BRING IT TO THEIR ATTENTION.

Did you know?

TEERA has a first aid kit, including an AED - Automated External Defibrillator, which goes to each ride.

LOG BOOKS - THINK AND ACT - a request from the Registrar

Please plan ahead and get your Logbook related applications in early. There seems to be a small number of members who regularly leave things until the last minute, needing special arrangements to be made to get the documents back in time for a ride.

In future, books, stickers etc. will normally only be sent out by post.

The latest posting to be in time for the Tom Quilty will be Wednesday 26th September. So, the latest that applications can be in the hands of the Registrar is Tuesday 25th September.

There's probably people who may need to substitute a horse which might not have been registered this year, or the log book is full or nearly full. This may be an issue as the Quilty uses two pages.

Having another go.

Last month the TEERA SMC tried to bring on board some more resources to move TEERA in the direction voiced by a small number of members. So far, very little has been achieved. Only one member has put up her hand. That could be because most members are happy for things to continue as they are or because we didn’t shout loud enough. So, here’s a second shout.

The information hasn’t changed. It was published here about a month ago. The bones of it is that we wish to set up some sub-committees to move things forward, in the direction some have said we should be going and the SMC agrees it would be good to go. To do so needs ideas and work. Your elected SMC is fully engaged, to different levels depending on personal circumstances, keeping your business on the rails. We understand that other members are giving all the time they have for endurance riding, by making rides happen for others to enjoy.

There must be others who could spare some time to help in moving Tasmanian endurance riding in the right direction. We need to hear from members interested in finding the best track and coming up with a way along it, especially looking at:

1. Development of a TEERA Mission Statement and
1 and 5 year goals
2. Annual Dinner
3. Awards
4. Youth Development Program
5. TEERA teams
6. Storage, maintenance and transport of ride equipment

Your TEERA Secretary (along with lots of other jobs), Pat Hodgetts is waiting to hear from you, saying you are available and which of the above is of interest. Time is running short for some of these issues.

Whilst we’re at it, we also asked that those with either a first aid ticket or a chain saw licence let the web master know. That’s so ride organisers will know they have resources available if needed. The response so far has been only from SMC members.

Contact details for Secretary and Webmaster are available on the Contacts page..

I look forward to hearing of your interest.

Wendy Rand
TEERA President